Lathem PC600-KIT Instrukcja Użytkowania i Eksploatacji

PayClock® PC600 Time and Attendance System Model PC600 User’s Guide

PAYCLOCK & PC600 USER’S GUIDE 4On the Support page, you may also submit a question through our online knowledgebase and one of our technicians w

PAYCLOCK & PC600 USER’S GUIDE 5Package Contents Please verify that your package includes ALL of the following items. If your package is missing

PAYCLOCK & PC600 USER’S GUIDE 6System Requirements You must verify that your system meets ALL of the minimum requirements listed below in order

PAYCLOCK & PC600 USER’S GUIDE 7Install the PC600 Step 1: Select a site to install your PC600 terminal that will be convenient to employees clocki

PAYCLOCK & PC600 USER’S GUIDE 8Step 3: Plug the RJ45 network cable into the Ethernet port and the Power Adapter plug into the Power Adapter port

PAYCLOCK & PC600 USER’S GUIDE 9Using the PC600 Terminal The PC600 will be ready for use after it is updated. The update will download the employe

PAYCLOCK & PC600 USER’S GUIDE 10The terminal will display an error message if you scan a badge that has not yet been assigned to a specific empl

PAYCLOCK & PC600 USER’S GUIDE 11Amount Entries • Press the Enter Amounts button on the touch screen of the PC600. • Move the badge over the ba

PAYCLOCK & PC600 USER’S GUIDE 12• A confirmation beep will sound, a text message will appear, a custom audio message may be played, and the ova

PAYCLOCK & PC600 USER’S GUIDE 13• The Enter PIN screen will display, using the numeric key pad enter the employee’s PIN number and press Enter.

THIS EQUIPMENT COMPLIES WITH FCC REQUIREMENTS PURSUANT OF PART-15 This device complies with Part 15 of the FCC Rules. Operation is subject to the

PAYCLOCK & PC600 USER’S GUIDE 14• When finished, press the center of the screen and then press the back 2 button until you have returned to the

PAYCLOCK & PC600 USER’S GUIDE 15• Using the numeric key pad, enter the address you want to assign to the terminal and press OK. • When finished

PAYCLOCK & PC600 USER’S GUIDE 16• The Administrator Main Menu screen will display. • Press Network Settings. The Network Setup screen will dis

PAYCLOCK & PC600 USER’S GUIDE 17• When finished, press the back 2 button until you have returned to the default screen. Date/Time Setup - Date T

PAYCLOCK & PC600 USER’S GUIDE 18• When finished, press the back 2 button until you have returned to the default screen. Date/Time Setup - Time

PAYCLOCK & PC600 USER’S GUIDE 19• When finished, press the back 2 button until you have returned to the default screen. Date/Time Setup - Time D

PAYCLOCK & PC600 USER’S GUIDE 20• When finished, press the center of the screen and then press the back 2 button until you have returned to the

PAYCLOCK & PC600 USER’S GUIDE 21Supervisor Transactions Supervisors have the ability at the PC600 to view and edit employee punches, add new empl

PAYCLOCK & PC600 USER’S GUIDE 22Adding Punches (Live Sync required!) At the PC600, press the Supervisor button. The Enter PIN screen will displa

PAYCLOCK & PC600 USER’S GUIDE 23• Press View Totals. The employee’s grand totals for the pay period and any benefit time will display. • When f

CONTENTS QUICK START STEPS ...IV WELCOME...

PAYCLOCK & PC600 USER’S GUIDE 24• At the Select an Employee screen, press the button of the desired employee. • Press Override Lockout. • At

PAYCLOCK & PC600 USER’S GUIDE 25• At the confirmation screen select Yes to delete the PIN. • When finished, press the button to return to the

PAYCLOCK & PC600 USER’S GUIDE 26Disable Badge Entry • Press the Disable Badge Entry option. • There will be a check ; in the box when badge en

PAYCLOCK & PC600 USER’S GUIDE 27Install the PayClock Software The PayClock install loads the client and server application as well as your databa

PAYCLOCK & PC600 USER’S GUIDE 28¾ Double click on the drive that contains the PayClock installation CD.  Follow the Setup Steps • It may tak

PAYCLOCK & PC600 USER’S GUIDE 29 Purchase Features • Contact the help desk by calling 1-800-241-4990 or visit http://shop.lathem.com to purchas

PAYCLOCK & PC600 USER’S GUIDE 30¾ Double click on the drive that contains the PayClock installation CD.  Follow the Setup Steps • It may tak

PAYCLOCK & PC600 USER’S GUIDE 31Setting up a Multi-User System PayClock is by default a single user system. You must purchase and enable the mult

PAYCLOCK & PC600 USER’S GUIDE 32Using the PayClock Software PayClock utilizes a sleek user interface that allows you to get more out of the func

PAYCLOCK & PC600 USER’S GUIDE 33• Home Tab: The Home tab contains information on how to start using PayClock along with quick action buttons in

Quick Start Steps Carefully follow each step of these instructions for a trouble-free experience. Note: It is recommended to install and mount the PC6

PAYCLOCK & PC600 USER’S GUIDE 34Logging into PayClock PayClock is a single user system by default with one user account, Administrator. The Adm

PAYCLOCK & PC600 USER’S GUIDE 353. Click OK and the software will open. A welcome tone will let you know that PayClock is ready for use. Create

PAYCLOCK & PC600 USER’S GUIDE 36There are three ways to register your software: • Complete the Registration Wizard by clicking the Register Now

PAYCLOCK & PC600 USER’S GUIDE 37Setting up PayClock How does PayClock calculate time? PayClock uses an open shift to define the start of the work

PAYCLOCK & PC600 USER’S GUIDE 38From the Getting Started window click the Setup Now button or click the Setup tab on the ribbon bar.

PAYCLOCK & PC600 USER’S GUIDE 39• To set up weekly overtime, select the pay code and set the limit. Click the Help button if you need assistance

PAYCLOCK & PC600 USER’S GUIDE 40Additional Software Setup The Setup tab of the ribbon bar is used to configure the PayClock software for your co

PAYCLOCK & PC600 USER’S GUIDE 41automatically deducted, or a combination of both. They can also be unpaid or paid. Breaks are applied to shifts.

PAYCLOCK & PC600 USER’S GUIDE 42Add Employees and Assign Badges The Employees button under the Setup tab is used to maintain the employees in th

PAYCLOCK & PC600 USER’S GUIDE 43Add New Employees General Tab After adding the employees click on the Terminal Manager tab and update your termin

4 5 6 7 Plug the RJ45 network cable into the Ethernet port and the Power Adapter plug into the Power Adapter port which is located

PAYCLOCK & PC600 USER’S GUIDE 445. If your company uses an Employee Number, enter it here. Usually, payroll services require an employee number

PAYCLOCK & PC600 USER’S GUIDE 45The next section covers each topic briefly to give you an overview of the system. See the PayClock Help for deta

PAYCLOCK & PC600 USER’S GUIDE 46Benefit Time Tab You use the Benefit Time tab to track an employee's benefits, such as how much sick or vac

PAYCLOCK & PC600 USER’S GUIDE 47Editing Timecards The Timecards tab is used to manage employee punch data. You can view and edit employee punches

PAYCLOCK & PC600 USER’S GUIDE 48employees, select which Pay Class to edit the data for, select the time period for the edits, export payroll dat

PAYCLOCK & PC600 USER’S GUIDE 49• Department - From the list select the department or departments that hold the employees you want to display in

PAYCLOCK & PC600 USER’S GUIDE 50When an employee is selected from Employee List their individual timecard will display with their punch data for

PAYCLOCK & PC600 USER’S GUIDE 51• List tab - This tab is designed specifically to be used to view the photos of employees who punch at the FaceI

PAYCLOCK & PC600 USER’S GUIDE 52Timecard Timeline The Timecard Timeline is a snap-shot view of the shifts and punches for the selected date. The

PAYCLOCK & PC600 USER’S GUIDE 53Maintaining Employee Timecards The Timecards tab is used to manage employee punch data. You can view and edit emp

8 9 10 11 Open the PayClock software by clicking on the PayClock Icon. The default password is lathem. (For more detailed instruction

PAYCLOCK & PC600 USER’S GUIDE 54• Type in the hour and the cursor will automatically move to the minutes. • Type in the minutes and the cursor

PAYCLOCK & PC600 USER’S GUIDE 55• Select the Timecards tab on the ribbon bar and click on the desired employee from the Employee List, the emplo

PAYCLOCK & PC600 USER’S GUIDE 56• Select the Timecards tab on the ribbon bar and click on the desired employee from the Employee List, the empl

PAYCLOCK & PC600 USER’S GUIDE 57If the Shift column is displaying in the timecard table simply click in the cell for the desired day and from the

PAYCLOCK & PC600 USER’S GUIDE 58• At the Timecard toolbar click the Notes button, the Note Editor window will open. • Enter the text for the n

PAYCLOCK & PC600 USER’S GUIDE 59Selecting the Exceptions • At the timecard toolbar click the Exception button and select Exception Filter, the

PAYCLOCK & PC600 USER’S GUIDE 60Creating an export file • Select the Timecards tab and select the pay period by using the Pay Period navigation

PAYCLOCK & PC600 USER’S GUIDE 611 WARNING - If you are not sure you want to close the pay period click CANCEL. • Type the word YES in the box an

PAYCLOCK & PC600 USER’S GUIDE 62Global Scheduling The Scheduling tab presents a summary or snapshot of the estimated labor coverage in hours and

PAYCLOCK & PC600 USER’S GUIDE 63Reports The Reports tab of the ribbon bar is used to obtain reports on the information that is stored in the data

PAYCLOCK & PC600 USER’S GUIDE 1Welcome Purpose of this User’s Guide The purpose of this user’s guide is not meant to be a complete manual for the

PAYCLOCK & PC600 USER’S GUIDE 64Including All Employees in the selected report To view a report with all of the employees simply double click on

PAYCLOCK & PC600 USER’S GUIDE 65Setting up your Terminal The Terminal Manager tab of the ribbon bar is used to maintain the terminals used to col

PAYCLOCK & PC600 USER’S GUIDE 66When a PC600 terminal hears the broadcast it responds and allows you to add the terminal to PayClock. 1. From t

PAYCLOCK & PC600 USER’S GUIDE 67Employees tab - PC600 Terminal The Employees tab is used to assign employees to a terminal and to un-assign emplo

PAYCLOCK & PC600 USER’S GUIDE 68Date and Time This area is used to send the time to the terminal, set the terminals time zone, enable/disable DS

PAYCLOCK & PC600 USER’S GUIDE 69The Admin functions on the terminal include; Device Information, Network Setup, Date/Time Setup, Error Log and Re

PAYCLOCK & PC600 USER’S GUIDE 70Send worked hours and benefit time after poll: Select whether to send the employees’ total worked hours and bene

PAYCLOCK & PC600 USER’S GUIDE 71Activating Live Sync The PC600 can operate in “online” or “offline” mode. When operating in online or live sync m

PAYCLOCK & PC600 USER’S GUIDE 723. Select the “Live Sync:” option and set the Update Interval setting. The default is 5 minutes. 4. Click Save

PAYCLOCK & PC600 USER’S GUIDE 73Hardware Troubleshooting The following section contains common questions and problems as well as their appropriat

PAYCLOCK & PC600 USER’S GUIDE 2successful transaction with live sync enabled, the display will show the employee’s name, total worked time, In /

PAYCLOCK & PC600 USER’S GUIDE 74 The PC600 shows “Not Found” when the badge is presented. -Make sure that the number that is printed on the badg

PAYCLOCK & PC600 USER’S GUIDE 75Software Troubleshooting The following section contains common questions and problems as well as their appropriat

PAYCLOCK & PC600 USER’S GUIDE 76Appendix A - PC600 WAN Installation These instructions identify the steps to configure the PC600 terminal to com

PAYCLOCK & PC600 USER’S GUIDE 77PC600 WAN Installation • At the remote site install mount and connect the PC600 terminal to the network. • With

PAYCLOCK & PC600 USER’S GUIDE 78• The Administrator Main Menu will display. Press the Device Information button. • Verify that the correct Com

PAYCLOCK & PC600 USER’S GUIDE 79Appendix B - PayClock Client Software WAN Installation These instructions identify the steps to configure the Pay

PAYCLOCK & PC600 USER’S GUIDE 80• From the menu select Support Assistant. • In the Support Assistant window, select Connection Info. • Print

PAYCLOCK & PC600 USER’S GUIDE 81• At the Install on Single PC or Network window select I need multiple computers that can run PayClock and click

PAYCLOCK & PC600 USER’S GUIDE 82Appendix C - Integrating PayClock with QuickBooks The integration between PayClock and QuickBooks allows the use

PAYCLOCK & PC600 USER’S GUIDE 83NOTE: If the above two options are not selected the integration process will fail! • Click Continue and then cli

PAYCLOCK & PC600 USER’S GUIDE 3Accessories A number of accessories are offered to further enhance your PayClock system. Visit http://shop.lathem

PAYCLOCK & PC600 USER’S GUIDE 84Appendix D - Connecting the PC600 Directly to the Computer’s NIC This document describes the steps to configure

PAYCLOCK & PC600 USER’S GUIDE 85• Press the Host IP button. • Enter the IP address configured at the computer (i.e. 10.0.1.1). • Press the bac

PAYCLOCK & PC600 USER’S GUIDE 86Windows Vista • Click Start > Control Panel > Network and Internet | View Network Status and Task > Ma

PAYCLOCK & PC600 USER’S GUIDE A Accessories, 3 Activating Live Sync, 71 Adding a New Employee, 43 Adding a Note, 57 Adding a PC600, 65 Adding Amo

PAYCLOCK & PC600 USER’S GUIDE E Editing Timecards, 47 Employee PIN, 44 Employee Advanced Tab, 46 Employee Button, 42 Employee List and Toolbar,

PAYCLOCK & PC600 USER’S GUIDE L Live Sync, 66 Logging In, 34 M Maintaining, 53 Messages Tab, 46 Minimum PayClock Set up, 37 O One-Time Department

PAYCLOCK & PC600 USER’S GUIDE Re-opening a closed pay period, 61 Reports, 63 Reports Tab, 33 Rounding, 39 Running Reports, 63 S Salaried Employe

PAYCLOCK & PC600 USER’S GUIDE Timecard Timeline, 52 Timecard Toolbar, 49 Timecards Tab, 33 Troubleshooting, 3 U Update/Poll, 70 Upgrades, 2 Using

One-Year Limited Warranty Lathem warrants the hardware products described in this guide against defects in material and workmanship for a period of